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Everything Your Agency Needs to Thrive

From phone calls to policy tracking, task automation to drip campaigns — explore every feature built into the Traise platform.

Communication

Every Channel, One Platform

Reach clients by phone, text, chat, or email — all from a single inbox with full history and context.

VoIP Phone System

A full business phone system built into your CRM. Make and receive calls, record conversations, and route callers with custom call flows.

  • Business phone numbers with local & toll-free options
  • Call recording & automatic transcription
  • Call queues with ring groups & overflow routing
  • Caller ID with instant client profile lookup
  • Call transfer, hold, and conferencing
  • Voicemail with custom greetings

SMS & MMS Messaging

Two-way texting for real conversations with clients. Send quotes, reminders, policy documents, and mass campaigns.

  • Two-way SMS & MMS conversations
  • Mass SMS campaigns to thousands
  • Scheduled messages for perfect timing
  • Message templates with dynamic placeholders
  • File & image attachments
  • Delivery status tracking

Live Team Chat

Real-time internal messaging for your team. Collaborate on clients, share files, and stay aligned without leaving the platform.

  • Real-time messaging with presence indicators
  • Multi-person chat rooms
  • File sharing & attachments
  • Message search across all conversations
  • Saved message templates
  • Scheduled messages

Email Campaigns

Create and send professional email campaigns with a visual editor. Target specific client segments and track performance.

  • Visual HTML email builder
  • Client segmentation & targeting
  • Campaign scheduling
  • Dynamic placeholder insertion
  • Domain verification & DNS setup
  • Open & click tracking

Drip Campaigns

Automated multi-step sequences that nurture leads and follow up with clients on autopilot over days, weeks, or months.

  • Multi-step campaign builder
  • Configurable delays between steps
  • SMS & email step types
  • Funnel analytics & conversion tracking
  • Segmented progress visualization
  • Pause, resume, and edit live campaigns

Client Management

Know Every Client Inside and Out

Comprehensive profiles with every detail, policy, and interaction in one place. No more digging through spreadsheets.

Client Profiles

Rich, detailed profiles for every contact with panels for every type of insurance data, communication history, and relationship tracking.

  • Activity timeline with full interaction history
  • Policy panels: Auto, Home, Life, Health, Commercial
  • Dependent & family relationship tracking
  • Multiple addresses per contact
  • Encrypted fields for sensitive data (SSN, DOB)
  • Sticky notes, recordings, and linked records

Import & Export

Easily migrate from another CRM or spreadsheet. Bulk import contacts from CSV or Excel, and export your data anytime.

  • CSV & Excel import with field mapping
  • Bulk contact creation
  • Data export to spreadsheet
  • Duplicate detection
  • Import history & rollback
  • No lock-in — your data is always yours

Tags & Custom Values

Organize contacts your way with custom tags and dropdown values. Filter, segment, and report on any dimension you need.

  • Create unlimited custom tags
  • Static & automatic tag assignment
  • Custom dropdown field values
  • Tag-based filtering & search
  • Phone call tagging
  • Tag management admin panel

Referral & Lead Tracking

Track where every client comes from. Monitor your referral pipeline and measure which lead sources drive the most business.

  • Lead source tracking per contact
  • Referral pipeline monitoring
  • Source-based analytics & reports
  • Referral status management
  • Attribution across channels
  • ROI tracking by lead source

Service Reviews

Request and collect client feedback across any channel. Build your online reputation with automated review requests after key touchpoints.

  • Send review requests via SMS, chat, or email
  • Automated post-interaction triggers
  • Review collection & aggregation
  • Customer satisfaction ratings
  • Service rating metrics per agent
  • Review display & management

Phone System

Your Phone System, Your Rules

Design exactly how calls flow through your agency. Visual IVR builder, number porting, and call management tools.

Call Flow Builder (IVR)

Visually design how incoming calls are routed through your agency. Create extension menus, ring groups, overflow rules, and voicemail destinations.

  • Visual drag-and-drop flow builder
  • IVR extensions (Press 1 for Health, 2 for Auto...)
  • Ring groups with timeout & overflow
  • Custom welcome & voicemail recordings
  • Per-extension routing rules
  • Multi-tier fallback groups

Phone Number Management

Purchase local and toll-free numbers, assign them to locations, and manage your entire phone number inventory from one place.

  • Purchase local & toll-free numbers
  • Assign numbers to locations
  • Edit caller ID & display names
  • Number inventory management
  • Per-number configuration
  • Deactivate or release numbers

Number Porting (LOA)

Transfer your existing business phone numbers to Traise. We handle the paperwork and porting process so you keep the numbers your clients know.

  • Letter of Authorization (LOA) support
  • Port existing numbers seamlessly
  • Zero-downtime number transfer
  • Porting status tracking
  • Multi-number porting
  • Dedicated porting support

Call Management

Control every aspect of your phone system. Block unwanted callers, tag calls for tracking, view detailed call logs, and manage call assignments.

  • Detailed call logs with filters
  • Call blocking & block list management
  • Call assignment to team members
  • Call tagging for categorization
  • Caller info with client profile lookup
  • Location-based call routing

Productivity

Work Smarter, Not Harder

Automate follow-ups, manage tasks on kanban boards, and schedule messages so nothing falls through the cracks.

Task Management

Kanban-style boards to track work across your team. Create tasks, assign them, set priorities, and visualize your pipeline.

  • Kanban boards with customizable lanes
  • Task cards with assignees & due dates
  • Work item tracking per team member
  • Task filtering by status & assignee
  • Client-linked task boards
  • Task administration & board setup

Follow-Up System

Never miss a follow-up again. Automated reminders keep every client relationship on track with snooze controls for flexible timing.

  • Automated follow-up reminders
  • Snooze options (5m, 15m, 30m, 45m, 60m)
  • Follow-up status monitoring
  • Per-agent follow-up tracking
  • Overdue follow-up alerts
  • Follow-up analytics

Calendar & Scheduling

View and manage your schedule with an integrated calendar. Set availability, track events, and coordinate across your team.

  • Integrated calendar view
  • Event creation & management
  • Availability setup per user
  • Calendar preferences & configuration
  • Team schedule coordination
  • Client event tracking

Message Templates

Save time with reusable message templates. Insert dynamic placeholders for client names, policy details, and more.

  • Create & manage message templates
  • Dynamic variable placeholders
  • Template search & filtering
  • Use across SMS, chat, and email
  • Team-shared template library
  • Quick-insert in conversations

Scheduled Messages

Compose messages now, send them later. Schedule texts and chats for the perfect time — birthday greetings, renewal reminders, and more.

  • Schedule SMS messages for future delivery
  • Schedule chat messages
  • Pending message management
  • Edit or cancel before send time
  • Scheduled message dashboard
  • Per-agent scheduled message tracking

Operations

Run Your Agency Like Clockwork

Manage locations, set office hours, track team performance, and access training — all the tools to run a smooth operation.

Multi-Location Management

Manage multiple office locations with independent settings, phone numbers, and SMS configurations from a single account.

  • Add & manage multiple locations
  • Per-location phone number assignment
  • Location-specific SMS settings
  • Independent call routing per location
  • Location-based reporting
  • Centralized administration

Office Hours & Closures

Set business hours for each location. Manage holiday closures and custom date-range closures so calls route correctly after hours.

  • Per-location business hours
  • Holiday closure management
  • Custom date-range closures
  • After-hours call routing
  • Holiday calendar with presets
  • Advance scheduling for closures

Team Management

Manage your team with detailed profiles, role assignments, and performance tracking. See who is doing what at a glance.

  • Employee profiles with contact info
  • Avatar & profile management
  • Activity statistics per user
  • Call, message, and task metrics
  • User presence & online status
  • Role-based access control

Reports & Analytics

Measure what matters. Track calls, messages, tasks, and client engagement with dashboards and custom reports.

  • Owner dashboard with real-time metrics
  • Custom report builder
  • Per-agent performance stats
  • Call volume & response time tracking
  • Client engagement metrics
  • Export reports to spreadsheet

Training Library

Built-in training content to onboard new team members and level up your agency. Track completion and progress for every user.

  • Browse & search training courses
  • Progress tracking per user
  • Resume in-progress trainings
  • Category-based filtering
  • Upload custom training content
  • Completion certificates

Platform & Security

Enterprise-Grade Everywhere You Work

Desktop, mobile, and web apps backed by bank-level security, flexible billing, and website integration tools.

Desktop Application

Native desktop apps for Windows and macOS with full platform functionality, notifications, and system tray integration.

  • Windows & macOS native apps
  • System tray with call notifications
  • Auto-updates for latest features
  • Lock screen for security
  • Offline access to client data
  • Full feature parity with web

Mobile Application

Stay connected on the go with native iOS and Android apps. Make calls, text clients, and manage your pipeline from anywhere.

  • iOS & Android native apps
  • Push notifications for calls & messages
  • Mobile VoIP calling
  • Client management on the go
  • Task management
  • Real-time sync with desktop

Website Widgets

Embed Traise widgets on your agency website to capture leads, track visitors, and connect web forms directly to your CRM.

  • Embeddable tracking widgets
  • Web form integration
  • Lead capture directly to CRM
  • Easy installation with code snippet
  • Widget configuration panel
  • Multi-site support

Security & Authentication

Bank-level security with 256-bit encryption, multi-factor authentication, and session management to protect your data.

  • Multi-factor authentication (MFA)
  • 256-bit data encryption
  • Encrypted fields for SSN, DOB, etc.
  • Session management with auto-lock
  • 8-hour session expiration
  • Connected device management

Billing & Invoicing

Transparent billing with detailed invoices, multiple payment methods, and autopay. Manage your subscription and payments in one place.

  • Detailed invoice history
  • Credit card & ACH payment methods
  • Autopay management
  • Plan upgrades & downgrades
  • Payment method verification
  • Invoice PDF downloads

Domain Verification

Verify your email domain for campaign delivery. Manage DNS records to ensure your emails land in inboxes, not spam folders.

  • Email domain verification
  • DNS record management
  • SPF, DKIM, and DMARC setup
  • Verification status monitoring
  • Deliverability optimization
  • Multi-domain support

Ready to See It All in Action?

Book a personalized demo and we'll walk you through every feature tailored to your agency's needs.

Cancel anytime • No contract • No obligation